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Contractor & Vendor COVID 19 Guidelines

Effective June 1, 2020 the following guidelines will be in place for all contractors & vendors working on Hernando County School District properties. These guidelines are based on the Stage 1 & 2 Return to Work Plan issued by the Hernando County School District and remain in effect until August 3, 2020 or until further notice:

1) Individuals who are making a one day visit such as a service call, inspection, meeting, etc. and will be doing so inside of a building owned by HCSD shall follow the Visitor Screening procedure outlined in the Return to Work Plan. This includes arriving by appointment only, answering NO to the questions listed in the plan and wearing a mask if their work puts them within 6’ of any other person or if they are working in a confined space with a District employee. The person making the appointment with the vendor or their designee shall be responsible for asking the questions on the form.

2) Contractors or vendors who will be on site for more than one consecutive day, or sub-contractors of those firms shall retain a log, on site, of all of their employees, sub contractor’s employees, vendors or any other person visiting their worksite each day under their employ. This log will be maintained by the project superintendent or foreman who will be responsible for clearing individuals on a daily basis. This log shall contain, at a minimum, each person’s name, company name and affirmation that each person answered NO to the questions on the Visitor Screening form (attached). The superintendent or foreman shall ask these questions of each person prior to allowing them in to any HCSD building. Should anyone answer YES to any of the questions they will not be permitted access and will follow the instructions for return listed at the bottom of the screening questionnaire. This log will remain on site at any time workers are present and will be made available to HCSD personnel upon request. Contractors should also have the above mentioned individuals take their own temperature daily, prior to coming to the site, following the applicable guidelines of the Contractor Temperature Checks/Screening Sheet (attached). The Contractor may elect to check each person’s temperature upon entrance to the building.

3) Contractors or vendors and their assigns, as listed in item 2 above, will not be required to wear a mask in a building in which they are in control of and is vacant of District personnel. They should, however, sanitize the building upon completion, to District standards, prior to turning the building over to the District for occupancy. In an occupied building where their work puts them in a confined space or within 6’ of a District employee, the contractor’s personnel shall wear a mask.

4) Nothing in these guidelines prohibits a principal or other site administrator from enacting more stringent guidelines. The contractor or vendor shall follow the more stringent guidelines if more than one standard exists.

5) Contractors working 100% outside will not be required to wear a mask or complete the questionnaire, however each employee should monitor their temperature and symptoms. Those having symptoms of COVID 19 should follow the applicable guidelines for Contractor Temperature Checks/Screening Sheet. Should these employees have ANY need to enter the building they shall comply with either item 1 or 2 above.

Contractor Temperature Checks / Screening

To help prevent the spread of infection and reduce the potential risk of exposure to COVID19, we ask that all contractors (this includes their employees, sub-contractors, vendors, or any person working under their contract, who will be in HCSD buildings) check their temperature each day and self-monitor symptoms. Ideally, these persons should take their temperature at home before reporting to HCSD properties. Touchless thermometers may be made available by the contractor if they elect to take temperatures when arriving on site or throughout the workday.

Symptoms of COVID-19 may include: A fever of 100.4 degrees or greater, cough, shortness of breath or difficulty breathing, chills or repeated shaking with chills, unusual muscle pain, headache, sore throat, new loss of taste or smell

If a contractor experiences symptoms associated with COVID-19, they should not report to HCSD

If a contractor has had known close contact with a person who is lab confirmed to have COVID-19, they are to immediately notify their supervisor. Their supervisor will then notify the HCSD Director of the department issuing the contract. The Director will then contact the Director of Student Services who will work with the local health department to determine the necessary action. The contractor should not report to work on HCSD properties until hearing further instructions from the Director of Student Services or the Director of the department assigning the contract.

If a contractor has been diagnosed with COVID-19 and has recovered, the following must occur before returning to work at HCSD properties:

• At least 72 hours have passed with no fever, without the use of medications to reduce fever
• Must have improved respiratory symptoms
• At least 14 days have passed since the symptoms first occurred
• Medical release from health care provider and/or documentation of two negative tests in a row, 24 hours apart

If a contractor has had symptoms that could be COVID-19 related but did not get evaluated by a medical professional, it is assumed that they have COVID and may not return to work at HCSD properties until the following criteria have been met:

• At least 72 hours have passed with no fever, without the use of medications to reduce fever
• Must have improved respiratory symptoms
• At least 14 days have passed since the symptoms first occurred


Visitor Screening Checklist

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